Effective Date: Review of applications will begin immediately and will continue until the position is filled.

Qualifications

Required:

  • Bachelor’s degree from an accredited college or university.
  • Two (2) years of experience in office-related work.

Desired:

  • Master’s degree (or higher) from an accredited college or university.
  • Experience with the Ellucian Colleague student information system.

Primary Position Responsibilities:

  • Enter the campus master schedule and make all changes.
  • Process canceled classes.
  • Register students.
  • Process drop forms. 
  • Contact instructors if grades are needed.
  • Process add forms.
  • Process grade changes.
  • Email instructors to notify them when students drop, add, or withdraw.
  • Process campus end-of-term.
  • Run and verify prerequisites.
  • Process student program withdrawals at the end of each term: campus and online.
  • Process Apostille documents for international students.
  • Answer phone and email in a timely manner.
  • Process academic forgiveness.
  • Process residency reclassification.
  • Mark students as deceased in the system.
  • Maintain continual knowledge of all degrees offered and the course requirements for each program.
  • Assist with VA reporting.
  • Assist with deregistration when necessary.
  • Assist in compiling information for the Appeals Committee when needed.
  • Other duties as determined by the Registrar.

Cross Departmental Duties:

  • Assist with the entry of transfer credit.
  • Process transfer credit approval eform.
  • Assist with substitution requests.
  • Process transcript request.
  • Process enrollment verifications.
  • Process in-school deferments.
  • Other duties as determined by the Registrar.

To Apply:

If applying via mail, send the requested materials to:

Emily McInnis, Registrar

The University of West Alabama

Station 55

Livingston, AL  35470

If applying via email, please include “Administrative Assistant Application” in the subject line and include all requested attachments.  Please email to: ejm@uwa.edu.

  1. Cover letter of interest for the position.
  2. Resume/vita, documenting related work experience.
  3. Email and phone number of three professional references.
  4. Transcripts of all college work.  Unofficial transcripts will suffice for application.  Official transcripts must be submitted immediately upon employment.

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation, including information obtained from social media and other internet sources.

The University of West Alabama does not discriminate on the basis of race, religion, hearing status, personal appearance, color, sex, pregnancy, political affiliation, creed, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability (including perceived disability), age, marital status, sexual orientation, gender identity, gender expression, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state, or federal law, including protections for those opposing discrimination or participating in any grievance process on campus, with the Equal Employment Opportunity Commission, or other human rights agencies.

AA/EO Employer.

Minority applications encouraged.