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Police Department Secretary/Clery Clerk

Effective Date: September 20, 2019, or earlier


Job Description

The University of West Alabama Police Department is a full service, 24 hours, law enforcement agency serving the University Community. We are currently seeking a full-time Secretary/Clery Contact to support the department and the Chief of Police. Hours are generally 8A to 5P, but may require night and weekend work.


This position is designated as an essential position that necessitates your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather, utility failure, fire or other situations as determined by the Chief of Police. Attendance may also be required on federal, state, and administrative holidays. Regular and predictable attendance is required.




  1. High School diploma or GED equivalent

  2. Two years of general office or clerical experience. Substitution of education for experience allowed.



  1. Bachelor's Degree

  2. Knowledge of law enforcement policies, practices, procedures, and terminology.

  3. Knowledge of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act).


The following knowledge, skills, and abilities are required:

  1. Excellent computer skills

  2. Command of the Microsoft Office suite

  3. Strong technical and troubleshooting skills

  4. Ability to problem-solve and make decisions

  5. Ability to effectively communicate

  6. Skills in composing routine letters and preparing detailed reports

  7. Skills in recording and compiling material for reports

  8. Strong conflict-resolution skills


Typical Responsibilities:

  1. Compile and prepare statistical data to satisfy components of the Jeanne Clery Act.

  2. Word processing, typing, and filing

  3. Process ticket appeals

  4. Process deposits

  5. Work directly with students, parents, faculty, staff, and community members to resolve day-to-day administrative and operational problems

  6. Schedule and coordinate travel, meetings, interviews, training events, and other similar activities

  7. Prepare business correspondence (often using word processing, spreadsheet, and presentation computer software)

  8. Facilitate purchasing for the department

  9. Research and identification of key data sources

  10. Perform multifaceted general office support

  11. Prepare meeting minutes, meeting notes and internal support materials.

  12. Supervision of student workers and Dispatch personnel

  13. All day-to-day operation matters

  14. Other duties as assigned


Application Deadline: Review of applications will begin immediately and will continue until the position is filled.


To Apply: Send materials listed below to:


                 Chief Jeff Manuel

                 The University of West Alabama

                  Station 50

                  Livingston, AL 35470


    1. A letter of application
    2. A current résumé or vita
    3. A list of three professional references


Applications may be obtained & submitted to The University Police Department located at the Craiger House.



The University of West Alabama does not discriminate on the basis of race, color, national origin, gender, religion, age, disability or sexual orientation in employment, or the provision of services.

AA/EO Employer

Minority applications encouraged